Executive Assistant To Ceo at Health Plus Limited

Our organization, HealthPlus Limited is Nigeria's 1st Integrative Pharmacy, the fastest growing pharmacy chain in West Africa.
Since 1999, we have been committed to our mission of helping people achieve optimum health & vitality. In 2010, a sister company was birthed - CasaBella International Limited. CasaBella, a one-stop store for beauty and grooming solutions is now a retail chain and a household name.
Our success is based on our great people, great values and a winning corporate culture.
Our people are passionate, driven and committed to continuous learning in order to maintain our edge. Our testimonial is that we are proud to be members of the HealthPlus family as we are offered a strong platform to explore our potentials. We believe in best practices always and therefore employ and retain the best talents.
As we expand our frontiers to redefine the world of health & beauty in Nigeria, we are looking for amazing and smart people who will roll up their sleeves and share our passion & success, people who will join our team of highly motivated professionals who get the job done!

The Executive Assistant maintains a one-on-one working relationship and reports directly to the CEO. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and special projects.

The position requires continual attention to detail, establishing priorities, meeting deadlines, and the ability to juggle multiple competing tasks and demands. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission and results-driven and community  and  membership  oriented.  The  ideal  individual  will  have  the  ability  to  exercise  good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key Elements of the Role:

Executive Support

Completes a broad variety of administrative tasks for the CEO including: efficiently managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetingsPlans, coordinates and ensures the CEO’s schedule is followed and respected. Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with management staffCommunicates  directly,  and  on  behalf  of  the  CEO,  with  the  Board  of  Directors, Senior Management Team, Associates and othersResearches, prioritises, and follows up on incoming issues and concerns addressed to the CEO,    including those of a sensitive or confidential nature. Determines appropriate course of action,        referral, or responseWorks  closely   and  effectively  with  the   CEO  to  keep  her  well  informed  of  upcoming commitments and responsibilities, following up appropriately. Acts as a barometer, having a sense for the issues taking place in the environment and keeping the CEO updatedProvides  leadership  to  build  relationships  crucial  to  the  success  of  the  organization,  and manages a variety of special projects for the CEO, some of which may have organisational impactSuccessfully  completes  critical  aspects  of  deliverables  with  a  hands-on  approach,  including drafting letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the organizationPrioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

 Board Support and Liaison

Serves as the CEO’s administrative liaison to the organisation’s board of directorsAssists board members with travel arrangements, lodging, and meal planning as neededMaintains discretion and confidentiality in relationships with all board members and board recordsAdhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format 

Management Liaison

Participates as an adjunct member of the Management Team including assisting in scheduling meetings and attending all meetings, maintaining records and tracking progressAssists in coordinating the agenda of management team meetings and off-sites meetingsEnsures that the CEO’s profile is kept updated and responds to requests for materials regardingthe CEO and the organization in generalEdits and completes first drafts for written communications to external stake holdersFollows up on contacts made by the CEO and supports the cultivation of ongoing relationshipsAt least 5 years of proven experience providing executive support in a structured organisationA good degree in a relevant fieldStrong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detailVery strong interpersonal skills and the ability to build relationships with stakeholders, including board of directors, senior management team and external partnersExpert level written and verbal communication skillsDemonstrated proactive approaches to problem-solving with strong decision-making capabilityEmotional maturityHighly resourceful team-player, with the ability to also be extremely effective independentlyProven  ability  to  handle  confidential  information  with  discretion,  be  adaptable  to  various competing demands, and demonstrate the highest level of customer/client service and responseDemonstrated ability to achieve high performance goals and meet deadlines in a fast paced environmentForward looking thinker, who actively seeks opportunities and proposes solutions